Meeting ROI Calculator API

"Calculate the True Cost of Your Meetings" by John Rippy | johnrippy.link

🏆 2025 Zapier Automation Hero of the Year — Project Phoenix: A 95-step AI sales pipeline cutting development time by 50%. Read more →

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Calculate the true cost of your meetings with instant ROI analysis, annual projections, and "Could Have Been an Email" scores.

What This Actor Does

This actor provides a powerful API for calculating meeting costs and analyzing meeting ROI. Perfect for:

Bloggers: Embed meeting cost calculations in productivity articles
Consultants: Generate reports for clients on meeting efficiency
HR Teams: Analyze organizational meeting costs
Developers: Build meeting cost features into your apps
Dashboard Builders: Add meeting metrics to executive dashboards

Features

Instant Cost Calculation: Get per-meeting and annual costs
"Could Have Been an Email" Score: AI-powered analysis of meeting necessity
Role-Based Costing: Accurate costs with attendee role breakdowns
Recurring Meeting Analysis: Project annual costs for recurring meetings
Multiple Output Formats: Full analysis, summary, or embeddable snippets
Multi-Currency Support: USD, EUR, GBP, CAD, AUD

Input Examples

Simple Meeting Cost

{
"title": "Weekly Team Sync",
"durationMinutes": 60,
"attendeeCount": 5,
"averageSalary": 100000
}

Recurring Meeting with Analysis

{
"title": "Daily Standup",
"durationMinutes": 15,
"attendeeCount": 8,
"averageSalary": 85000,
"isRecurring": true,
"recurrencePattern": "daily",
"hasAgenda": true
}

Role-Based Costing

{
"title": "Product Review",
"durationMinutes": 90,
"attendeeRoles": [
{ "role": "VP", "count": 1, "salary": 250000 },
{ "role": "Director", "count": 2, "salary": 180000 },
{ "role": "Manager", "count": 3, "salary": 120000 },
{ "role": "Engineer", "count": 4, "salary": 100000 }
]
}

Batch Analysis

{
"meetings": [
{ "title": "Weekly Sync", "durationMinutes": 60, "attendeeCount": 5, "averageSalary": 100000, "isRecurring": true, "recurrencePattern": "weekly" },
{ "title": "Monthly Review", "durationMinutes": 120, "attendeeCount": 15, "averageSalary": 120000, "isRecurring": true, "recurrencePattern": "monthly" },
{ "title": "Daily Standup", "durationMinutes": 15, "attendeeCount": 6, "averageSalary": 90000, "isRecurring": true, "recurrencePattern": "daily" }
]
}

Output

Full Output Format

{
"meeting": {
"title": "Weekly Team Sync",
"duration": {
"minutes": 60,
"hours": 1
},
"attendees": 5
},
"cost": {
"perMeeting": 240.38,
"hourlyBurn": 240.38,
"perMinute": 4.01,
"currency": "USD"
},
"annual": {
"occurrences": 52,
"totalCost": 12500,
"totalHours": 260
},
"emailScore": {
"score": 65,
"label": "Likely Could Be Async",
"factors": [
{ "factor": "Title suggests sync/update", "impact": 15 },
{ "factor": "Recurring meeting", "impact": 10 },
{ "factor": "No agenda provided", "impact": 15 }
],
"recommendation": "Consider replacing with a Slack channel update or weekly email digest"
},
"insights": {
"costPerDecision": "Unknown - track outcomes to measure",
"attendeeEfficiency": "Average - consider if all 5 need to attend",
"timeOfDaySuggestion": "Mornings tend to be more productive for syncs"
},
"comparison": {
"vsEmail": { "timeSaved": 55, "costSaved": 220 },
"vsLoom": { "timeSaved": 45, "costSaved": 180 },
"vsSlack": { "timeSaved": 50, "costSaved": 200 }
},
"cta": {
"message": "Want real-time meeting cost tracking?",
"url": "https://meeting.localhowl.com",
"product": "Meeting Cost Tracker Chrome Extension"
}
}

Summary Output Format

{
"title": "Weekly Team Sync",
"costPerMeeting": "$240",
"annualCost": "$12,500",
"emailScore": 65,
"recommendation": "Consider async alternatives"
}

Embed Output Format

Perfect for embedding in blogs or dashboards:

{
"html": "<div class='meeting-cost-widget'>...</div>",
"markdown": "Meeting Cost: $240/meeting | Annual: $12,500 | Email Score: 65%",
"plainText": "This meeting costs $240 per occurrence ($12,500/year). Email Score: 65% - likely could be async."
}

Use Cases

1. Blog Embeds

Add meeting cost calculations to your productivity blog posts:

const result = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
title: "Weekly Team Meeting",
durationMinutes: 60,
attendeeCount: 8,
averageSalary: 100000,
outputFormat: "embed"
});
console.log(result.markdown);
// Meeting Cost: $384/meeting | Annual: $20,000 | Email Score: 72%

2. Organizational Audit

Analyze all recurring meetings in your organization:

const meetings = [
// Export from Google Calendar or enter manually
];

const result = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
meetings: meetings
});

console.log(Total Annual Meeting Cost: $${result.summary.totalAnnualCost});
console.log(Meetings that could be emails: ${result.summary.asyncCandidates});
console.log(Potential Savings: $${result.summary.potentialSavings});

3. Meeting Request Validation

Before scheduling, check if the meeting is worth it:

const validation = await apifyClient.actor("localhowl/meeting-roi-calculator").call({
title: "Quick sync",
durationMinutes: 30,
attendeeCount: 2,
averageSalary: 100000,
hasAgenda: false
});

if (validation.emailScore.score > 70) {
console.log("Consider sending an email instead!");
console.log(validation.emailScore.recommendation);
}

"Could Have Been an Email" Score Methodology

The Email Score (0-100) predicts how likely a meeting could be handled asynchronously:

Factors That Increase Score (more likely async):

Title contains "sync", "update", "status", "check-in"
Short duration (< 30 minutes)
Only 2 attendees
No agenda provided
Recurring meeting

Factors That Decrease Score (more likely necessary):

External attendees (clients, vendors)
Title contains "brainstorm", "planning", "workshop"
Longer, structured sessions
Clear agenda provided

Integrations

This actor works great with:

Zapier: Trigger cost calculations on calendar events
Make (Integromat): Build meeting cost workflows
Google Sheets: Import meeting data, export cost analysis
Slack: Post meeting costs to channels
Custom Dashboards: Embed via API

Rate Limits & Pricing

Free tier: 100 calculations/month
Paid: Standard Apify compute pricing applies

Related Tools

Looking for more meeting productivity tools?

Meeting Cost Tracker Chrome Extension: Real-time cost overlay in Google Meet
Calendar ICS Analyzer: Upload your calendar for full analysis
Meeting Culture Score Checker: Analyze any company's meeting culture

Support

Documentation: https://meeting.localhowl.com/docs
Email: support@localhowl.com
Issues: Report bugs or request features

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Author

Built by John Rippy | johnrippy.link

🏆 2025 Zapier Automation Hero of the Year — Project Phoenix: A 95-step AI sales pipeline cutting development time by 50%. Read more →

Part of the Meeting Cost Tracker productivity suite by LocalHowl